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Café & coffee shop scheduling

Coffee shop scheduling that survives a new semester

A café runs on a 5 a.m. open, a close, and a part-time crew with classes, second jobs and availability that changes every semester. Daypart makes the weekly build fast and keeps availability straight, so the open is covered and nobody's guessing who can work Tuesday.

Baristas set when they can work, you drag the week together in minutes, and the shift nobody could take goes up as an open shift the crew can claim. Copy last week when the rotation barely changes, and publish several weeks at once before the semester starts.

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  • Barista
  • Shift lead
  • Baker
  • Cashier
  • Manager

Built for how cafés actually run.

  • The pre-dawn open

    Opening shifts stand out on the grid, so the 5 a.m. slot is never an afterthought. If the opener can't make it, post the shift as open the night before and the first early riser to claim it has it.

  • Everyone's availability changes at once

    Each barista keeps a weekly pattern and updates it when the new class schedule lands. Build the week and the tool warns you before you publish a shift someone can't make — no accidental Tuesday-morning misfire.

  • Part-timers with second jobs

    More than one availability window a day, a preferred-hours flag, and time-off requests for whole or partial days. The approvals queue keeps the yes and the no written down, so “you said I could” has a record.

  • Rebuilding the same week every Sunday

    Copy last week, change the handful of shifts that moved, publish. Pin the farmers' market or a holiday closure on the events row so the crew sees the week that's different.

How it works

Set up once. Run it every week.

About 10 minutes from sign-up to a published first week for a single-location shop. After that, it's the same four moves every week.

  1. Add baristas, bakers and shift leads

    Invite by email — a new hire can go on the schedule before they've even accepted. Give each role a color so the opener and the closer read differently on the grid.

  2. Let availability follow the semester

    Each person keeps a weekly pattern — Tuesday and Thursday mornings, Saturday all day — and changes it whenever class schedules do. The builder warns you before you publish a shift someone can't make.

  3. Build the open-to-close split, then copy it

    Drag the 5 a.m. open and the close onto each day, pin the farmers' market or a holiday closure on the events row, and copy last week when the rotation barely moves.

  4. Publish and let the crew pick up the rest

    One tap puts the week on everyone's phone. The shift nobody could take goes up as open and the first barista to claim it has it; a swap request waits in your approvals queue.

The Daypart schedule builder: a week of shifts on a grid, with the Open row for unfilled shifts and the events row above each day

Pricing

One flat price. Everything included.

$20/ month

30 days free with the full Team plan and no credit card, then $20 a month — the same for 3 people as for 75, across up to 10 locations. When the trial ends the account goes read-only until you upgrade; nothing is deleted.

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  • Open shifts anyone on the team can claim — first tap wins
  • Swaps, trades and time off, approved from one queue with an undo and a full history
  • Availability, conflict warnings, copy last week, publish in a tap
  • Hours report, overtime heads-up, payroll-ready CSV, iOS app for the crew

Cafés — FAQ

Common questions

  • Is Daypart good for a small coffee shop?
    Yes. It's built for small, owner-run teams and is usually live in about 10 minutes. Availability collection, open shifts and one-tap publishing fit a café's early-open, part-time rhythm.
  • Can part-time staff set their own availability?
    Yes. Each person sets the days and hours they can work from their phone — more than one window a day if they need it — and changes it whenever their classes or other job do. The builder flags a shift outside someone's availability before you publish.
  • Can I schedule the whole semester at once?
    You can build as many weeks ahead as you like and publish several at once. Most cafés copy last week forward and adjust, since the rotation changes less often than the people do.
  • Does it work for two shops?
    Yes. Each shop is a location with its own schedule, and the all-locations view shows every shop's published week side by side. The plan covers up to 10 locations and 75 people.
  • How much does Daypart cost for a café?
    After a 30-day free trial with no credit card, it's a flat $20 a month for up to 75 people and 10 locations — the price doesn't change as you add baristas. There's no time clock or payroll; Daypart is the schedule only.

Scheduling guides for other industries: restaurants, bars, salons, cleaning companies, and retail shops

Your next Sunday, handled

Stop wrangling spreadsheets.

Try Daypart free for 30 days — full Team features, no credit card. When the trial ends, keep going for $20/mo. Cancel anytime; your data is always yours.

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