Café scheduling
Café and coffee-shop scheduling made simple
Coffee shops run on early opens, a part-time crew with school and second jobs, and an AM/PM split that changes week to week. Daypart makes the weekly build fast and keeps availability straight, so the 5 a.m. open is always covered.
Baristas set when they can work, you drag the week together in minutes, and anything unfilled becomes an open shift the crew can claim. Copy last week with one button when the rotation barely changes.
- Barista
- Shift lead
- Baker
- Cashier
- Manager
Built for how cafés actually run.
The pre-dawn open is always covered
See opening shifts clearly and fill them fast. Post an open shift the night before and let an early riser grab it.
Availability for a part-time crew
Students and second-jobbers set their availability, and the builder flags a conflict before you publish — no accidental Tuesday-morning misfires.
Build next week in minutes
Copy last week, tweak the few changes, and publish. The rotation that barely moves shouldn't take an hour to schedule.
Swaps without the back-and-forth
A barista who can't make the open requests a swap from the app; a manager approves in a tap. Done.
Built for how small shops actually work
The schedule, handled.
Four questions, answered fast: who's working, who's available, what's open, what changed.
Weekly schedule builder
Drag a shift onto a day, snap to half-hour cells, copy last week with one button. The week comes together in minutes.
Availability collection
Each teammate sets when they can work — split shifts welcome. The builder flags conflicts with a sunset ring before you publish.
Publish in one tap
Push the week live and every assigned teammate gets the update — in the Activity feed, by email, or both. No group text needed.
Shift swaps & trades
Crew requests a drop or a two-way trade. Manager approves with a 7-second undo. Full audit trail on every decision.
Open shifts to claim
Post an unfilled shift; qualified teammates see it on the app. First come, first scheduled — the row drops out of the list.
Time-off requests
A clean approval queue with the same undo-and-change-decision UX as swaps. Approvals flow straight onto the schedule.
Day-level events row
Pin an Event, Promo, Holiday, Closure, or Note above each day so the whole week reads at a glance. Color-coded chips, manager-edited, employee read-only.
Smart notifications
Schedule published. Swap approved. Shift starts in 30. Ten kinds of notifications, throttled so no one gets spammed during weekly planning.
Print-friendly schedule
Black-and-white weekly schedule for the fridge or the back-of-house corkboard. Density toggle for poster or handout sizing.
What we're not building.
No payroll. No tax filings. No HR onboarding flows. No multi-state compliance maze. Daypart is a scheduling command center — not another HR platform you have to babysit. We'll integrate with the tools you already use for the rest.
Honest pricing
Honest pricing for small teams.
Start with a 30-day free trial of Team — no credit card. When it ends, keep going on Team or Business; upgrade right in the app.
Free trial
$0for 30 daysFull Team features — no credit card.
- Everything in Team, free for 30 days
- No credit card to start
- Upgrade anytime to keep going
Team
Most popular$20/ monthWhere shops actually run their week.
- Shift swaps + two-way trades
- Time-off approvals + audit log
- Multi-manager delegation
- Up to 25 teammates · 3 locations
Business
$40/ monthReporting & multiple locations under one roof.
- Hours reporting + weekly email
- Overtime heads-up alerts
- CSV / payroll exports (Gusto, QuickBooks)
- Multi-location aggregate view
- Up to 75 teammates · 10 locations
Compare plans
Try it free. Grow into the workflow you need.
Every business starts with 30 days of full Team features — free, no credit card. After the trial, Team ($20/mo) is where shops run their week (swaps, time-off approvals, audit log); Business adds operator reporting (hours, overtime alerts, weekly email), payroll-ready exports (Gusto, QuickBooks), a multi-location overview, and higher caps. Until you upgrade, the account goes read-only — your data is never deleted.
Scale
- Team size252575
- Locations3310
- Price$0 / 30 days$20 / mo$40 / mo
Always included
- Weekly schedule builder
- Drag-and-drop + copy last week
- Conflict detection
- Availability collection
- Open shifts + claims
- Roles (assign + filter)
- Activity feed
- Email notifications
- Print-friendly schedule
- Light & dark mode
- iOS app (iPhone + iPad)
Team — the working product (yours during the trial)
- Role color coding
- Day-level events row
- Shift swaps + two-way trades
- Time-off requests + approvals
- Approval audit log
- Multiple managers
- Publish 2+ weeks ahead
Business — operator reporting & multi-location
- Hours reporting dashboard——
- Overtime heads-up alerts——
- Weekly email report——
- CSV / payroll exports (Gusto, QuickBooks)——
- Multi-location aggregate view——
Cafés — FAQ
Common questions
Is Daypart good for a small coffee shop?
Yes — it's designed for small teams and is usually live in about 10 minutes. Availability collection, open shifts, and one-tap publishing fit a café's part-time, early-open rhythm well.Can part-time staff set their own availability?
Yes. Each teammate sets when they can work — including split availability — and the schedule builder warns you about conflicts before you publish.How much does Daypart cost for a café?
After a 30-day free trial (no credit card), it's a flat $20/mo on the Team plan for up to 25 people and 3 locations — the price doesn't change as you add baristas within that limit.