Bar scheduling
Bar staff scheduling without the late-night chaos
Bars live on nights and weekends, closing shifts that run past 2 a.m., and a crew that trades shifts constantly. Daypart is built for that rhythm — overnight shifts are first-class, swaps are one tap, and there's no HR platform to babysit.
Build the weekend, post the shifts nobody grabbed as open shifts, and let bartenders and barbacks pick them up from their phones. Publish once and everyone gets the update — no screenshots in the group chat.
- Bartender
- Barback
- Server
- Door / security
- Manager
Built for how bars actually run.
Closing shifts that cross midnight
Schedule a 7 p.m.–3 a.m. shift without the tool rejecting it. Overnight shifts stay anchored to the right day and read clearly on the grid.
Weekend-heavy coverage
See Friday and Saturday coverage by role at a glance, and fill the gaps with open shifts before the weekend hits.
Fast swaps for a trade-happy crew
Bartenders request drops and trades from their phones; a manager approves with a full audit trail. No more 'who's covering me Saturday?' texts.
Event nights and private bookings
Flag a DJ night, a private party, or a holiday on the events row so the team knows which nights need extra hands.
Built for how small shops actually work
The schedule, handled.
Four questions, answered fast: who's working, who's available, what's open, what changed.
Weekly schedule builder
Drag a shift onto a day, snap to half-hour cells, copy last week with one button. The week comes together in minutes.
Availability collection
Each teammate sets when they can work — split shifts welcome. The builder flags conflicts with a sunset ring before you publish.
Publish in one tap
Push the week live and every assigned teammate gets the update — in the Activity feed, by email, or both. No group text needed.
Shift swaps & trades
Crew requests a drop or a two-way trade. Manager approves with a 7-second undo. Full audit trail on every decision.
Open shifts to claim
Post an unfilled shift; qualified teammates see it on the app. First come, first scheduled — the row drops out of the list.
Time-off requests
A clean approval queue with the same undo-and-change-decision UX as swaps. Approvals flow straight onto the schedule.
Day-level events row
Pin an Event, Promo, Holiday, Closure, or Note above each day so the whole week reads at a glance. Color-coded chips, manager-edited, employee read-only.
Smart notifications
Schedule published. Swap approved. Shift starts in 30. Ten kinds of notifications, throttled so no one gets spammed during weekly planning.
Print-friendly schedule
Black-and-white weekly schedule for the fridge or the back-of-house corkboard. Density toggle for poster or handout sizing.
What we're not building.
No payroll. No tax filings. No HR onboarding flows. No multi-state compliance maze. Daypart is a scheduling command center — not another HR platform you have to babysit. We'll integrate with the tools you already use for the rest.
Honest pricing
Honest pricing for small teams.
Start with a 30-day free trial of Team — no credit card. When it ends, keep going on Team or Business; upgrade right in the app.
Free trial
$0for 30 daysFull Team features — no credit card.
- Everything in Team, free for 30 days
- No credit card to start
- Upgrade anytime to keep going
Team
Most popular$20/ monthWhere shops actually run their week.
- Shift swaps + two-way trades
- Time-off approvals + audit log
- Multi-manager delegation
- Up to 25 teammates · 3 locations
Business
$40/ monthReporting & multiple locations under one roof.
- Hours reporting + weekly email
- Overtime heads-up alerts
- CSV / payroll exports (Gusto, QuickBooks)
- Multi-location aggregate view
- Up to 75 teammates · 10 locations
Compare plans
Try it free. Grow into the workflow you need.
Every business starts with 30 days of full Team features — free, no credit card. After the trial, Team ($20/mo) is where shops run their week (swaps, time-off approvals, audit log); Business adds operator reporting (hours, overtime alerts, weekly email), payroll-ready exports (Gusto, QuickBooks), a multi-location overview, and higher caps. Until you upgrade, the account goes read-only — your data is never deleted.
Scale
- Team size252575
- Locations3310
- Price$0 / 30 days$20 / mo$40 / mo
Always included
- Weekly schedule builder
- Drag-and-drop + copy last week
- Conflict detection
- Availability collection
- Open shifts + claims
- Roles (assign + filter)
- Activity feed
- Email notifications
- Print-friendly schedule
- Light & dark mode
- iOS app (iPhone + iPad)
Team — the working product (yours during the trial)
- Role color coding
- Day-level events row
- Shift swaps + two-way trades
- Time-off requests + approvals
- Approval audit log
- Multiple managers
- Publish 2+ weeks ahead
Business — operator reporting & multi-location
- Hours reporting dashboard——
- Overtime heads-up alerts——
- Weekly email report——
- CSV / payroll exports (Gusto, QuickBooks)——
- Multi-location aggregate view——
Bars — FAQ
Common questions
Can Daypart schedule shifts that go past midnight?
Yes. Overnight shifts (for example 8 p.m.–3 a.m.) are fully supported and stay anchored to the day they start, so closing crews schedule cleanly.Is there a mobile app for bartenders?
Yes — a native iOS app for iPhone and iPad shows the next shift, open shifts to claim, and lets the crew request swaps and time off. The web app works on any phone too.Does Daypart do tip-outs or payroll?
No. Daypart is just the scheduler — no tip management or payroll. Pair it with the payroll tool you already use.